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Auto Agent thumbnail image showing the Auto Agent website

Auto Agent Centralized System

A centralized system for car buyers and car dealerships

Project Overview
Role: UX Designer, UX Researcher
Client: Personal Project
Team: 1 Project Manager, 3 UX Designers
Duration: 3 months
Deliverable: Centralize System Concept
Problem Statement
In light of COVID-19 many things have changed in our lives and our experiences. Brick and mortar and physical retail locations have had to reconsider their marketing strategies and their customer experience. One business that is quickly trying to adapt is the automotive industry. The challenge is to consider a holistic solution for a car dealership.
Solution
Auto Agent is an easy streamlined system that helps consumers effortlessly browse, select, and purchase their dream car, while making it easier for dealerships to market and sell their cars.
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I partnered with 2 UX designers to explore and design a new experience for the car buying process. Through a service design approach, Auto Agent was created. Auto Agent is a centralized system for car buyers, dealerships, and salespeople to reduce the pain points within the car buying process externally (with the car buyer) and internally (within the dealership). 

Since the focus of this is the car buying experience, service design thinking was utilized throughout the entire process. The process:

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Hypothesis
We believe that car dealerships need to improve their online and in-store shopping experiences for consumers in order to increase car sales and positively impact consumer habits
Overview
Situation (Research)
Through different research methods, I learned about the automotive industry, both ends of the car buying process, and dealership operations. In order to stay organized with all the information gathered, a research wall, ecosystem map, and mind map was used to organize and visualize all the information and thoughts the team had in this phase.
Research Wall

By using a research wall, the team was able to store all of our sources on one board allowing us to reference any information we needed without losing our source. It allowed us to easily store screenshots, quotes, and links. 

Ecosystem Map

Through an ecosystem map, the team was able to lay out the various possible touchpoints (whether it be human-human interactions or even human-machine interactions) a car buyer could possibly encounter throughout the process

Mind Map

With all the research in mind, the team created a mind map. It allowed us to see what was on everyone’s mind and what knowledge was acquired during the research phase. Once all the notes were placed in the mind map, 4 categories were created: findings, questions, assumptions, and ideas. Categorizing our thoughts helped us see what we didn’t know and highlighted problem areas we could tackle.

Research Goals & Objectives
Dealership
Assess opportunities where car dealerships can adapt to the changing landscape due to COVID- 19?
Car Buyer
Understand what the car buyer experiences throughout the whole process
Overall
Be able to identify problems and translate them into possible turnkey solutions for both the car dealership and customer buying experience
Methodology
Journey Mapping

By detailing out every step of the car buying process for all involved (car buyer and salesperson), the journey map painted a clearer picture of how each person is feeling and thinking throughout the process. It also assisted in finding areas of opportunity.

Competitive Analysis

The car buying process is very complex, from the dealership receiving the car to a buyer driving the car home, there were many touchpoints that most would not know about. As a way to understand the process, an ecosystem map was created to visually show everything that a dealership and consumer need for the car buying process.

Surveys

Objective: Understand what the car buyer experiences throughout the whole process

Participant Criteria: Consumer that purchased or leased their car from a dealership

Distribution Outlets: Reddit, UX Groups, Facebook Groups, Friends/Family

Respondents: 48 responses

Interviews

In order to gain a better understanding of the users, I wanted to speak directly with the stakeholders that are an essential part of the car buying process. The team was able to speak with 2 sales representatives, 1 marketing manager, and 2 consumers.

Challenges
One of the major challenges I faced in the research phase was trying to remain unbiased. Throughout the research, my memory of purchasing a car kept trying to lead me to find results to validate my own opinion about car dealerships and the car buying process. However, I made an effort to keep an open mind about the results and relied on my teammates to provide their perspectives.
Understanding The User
Interviews and surveys were conducted to understand the users. During this phase, there were many learnings that challenged the team’s initial assumptions. Initially, it was assumed that car buyers generally viewed the car buying process in a negative way, however through the research conducted, it was shown that car buyers did enjoy the car buying process, but they wished it was easier.
“I want to check my car in person before purchasing it”
- Alex, Car Buyer
Survey
Based on initial research, the team initially assumed that a majority of the respondents would have a negative experience at the dealership and a considerably long processing time. However, with the results challenging our assumptions, we took into consideration that the possibility of the difference between purchasing a new vs. used car could possibly play a factor and would need to be further differentiated.

Interviews
To gain a better understanding of the users, I wanted to speak directly with the stakeholders that are an essential part of the car buying process. The team was able to speak with 2 sales representatives, 1 marketing manager, and 2 consumers.
“There’s a negative stereotype, a stigma...that we always want to upsell them [the customers] and take their money”
- Mico, BMW Client Advisor
What Are Car Buyers Telling Us?
- Human interaction is still important
- In-person experience is crucial
- Call for transparent pricing
What Are Sales Reps Telling Us?
- There's mistrust between seller and car buyer
- Bound to do the paperwork
Who Are We Designing For?
With all of the research in mind, 4 characters were created. These characters were used to help identify common patterns each stakeholder encounters.
In order to understand the user’s process better, journey maps were utilized to help identify major points in the buying process on both the consumer and salesperson side.

Key Insights
Translating Observations to Insights to Actionable Items
Prospective Car Buyers
Spend a heavy amount of time to research online prior to coming into the dealership

Prefer an in-person experience

Physically check and inspect the car
Dealerships
Run on a complicated business model

Need to adapt to a consumer-focused model to maximize customer satisfaction
Automotive Industry Insights
Observations
COVID-19 majorly impacted the industry as a whole.

Used car sales boomed, new car sales suffered.

Although car sales went down, the average car price still went up
Insights
Both manufacturer and dealerships need to adapt.

There are opportunities for used car dealerships to thrive

Due to the pandemic, the low to middle income consumers buying power was affected
Actionable Items
A way for dealerships to advertise their used cars more efficiently.

Making car purchasing more accessible to low-middle income consumers
Dealership Insights
Observations
COVID-19 majorly impacted the industry as a whole.

Used car sales boomed, new car sales suffered.

Although car sales went down, the average car price still went up
Insights
COVID-19 majorly impacted the industry as a whole.

Used car sales boomed, new car sales suffered.

Although car sales went down, the average car price still went up
Actionable Items
COVID-19 majorly impacted the industry as a whole.

Used car sales boomed, new car sales suffered.

Although car sales went down, the average car price still went up
Consumer Insights
Observations
COVID-19 majorly impacted the industry as a whole.

Used car sales boomed, new car sales suffered.

Although car sales went down, the average car price still went up
Insights
COVID-19 majorly impacted the industry as a whole.

Used car sales boomed, new car sales suffered.

Although car sales went down, the average car price still went up
Actionable Items
COVID-19 majorly impacted the industry as a whole.

Used car sales boomed, new car sales suffered.

Although car sales went down, the average car price still went up
Problems Identified

To make it clear what needed to be solved, the problems identified from the research phase were consolidated into two problem statements: the human problem and the business problem.

Human Problem
Buying a car was already stressful, weeks of research, option overload, pushy sales reps, hours of paperwork and tough negotiations. Especially now during COVID-19, half of this process can’t be accomplished without risk of exposure for consumers and employees. How might we facilitate this huge investment while protecting all parties and guaranteeing the best deal?
Business Problem
In light of COVID-19 many things have changed in our lives and our experiences. Brick and motor and physical retail locations have had to reconsider their marketing strategies and their customer experience. One business that is quickly trying to adapt is the automotive industry. The challenge is to consider a holistic solution for a car dealership.
How might we optimize the brick and mortar business model of car dealerships to create a cohesive end to end consumer buying process?
Ideation

With all these insights, the team now data driven and informed, set out to ideating top of mind solutions through the following methods:

  • Customer Journey: Dramatic Arcs Edition
  • Dynamic Touchpoint User Journey
  • Crazy 8’s
  • Big Idea Vignettes
  • Idea Portfolio
  • 10+10
  • Octopus Clustering
  • Brainwriting
  • User Storyboarding

From ideation, the team was then able cluster similarities which led to illustrating 5 “big idea” concepts.

The Showroom
Turning the dealership into a showroom.
The Consultant
Salesperson turned consultant
The Auto Agent
Person who helps you along the car purchasing journey
Centralized System
An all-in-one place for the dealership and the car buyer
The Car Scanner
A tool that creates a virtual 3d model of a car
Refining the Concept
Why choose one when from a holistic standpoint, the concepts can be integrated as a whole?

After ideating 5 concepts derived from and backed by our research, the team came to realize how the concepts can be integrated into two main concepts:
Concept 1: Centralized System
Centralized System
An all in one place for the dealership and the car buyer

The Auto Agent
As an optional additional service within the system
Concept 2: Showrooms
The Showroom
Represents the core physical interaction.

The Consultant
A key player within the showroom

The Car Scanner
An additional tool for dealerships/ car buyers
Prototype
How We Selected Prototype Methods
When it came to deciding which prototype methods to conduct, the team kept in mind:
  • What do we want to learn?
  • What parts of our concept do we need to flesh out and question further?
  • Which methods could help us see the concept from a “big picture” viewpoint and which methods would be able to help us determine the finer details?
Prototype Highlights
Desktop System Mapping
Fleshed out Centralized Car System by identifying steps, estimated timeline, key actors, digital touchpoints, physical touchpoints, potential features
Moodboard - Envision the Showroom
The team decided to gain inspiration for the showroom concept. Through a mood board, the team was able to organize based on layout and advanced technology features (VR experiences & holograms)
Service Advertisement
Something about the context of how the users would use this
Storyboarding
Sketching out what major scenes would a car buyer goes through and visualize the context of each touch point
Desktop Walkthrough - The Layout
The team went back to the drawing board in trying to understand the layout of the showroom.
Desktop Walkthrough - Minecraft Edition
Through Minecraft, the team built out a model to help visualize and walk through in trying best to understand the layout in relation to the experience.
Rehearsing Digital Services
Sketching out what major scenes would a car buyer goes through and visualize the context of each touch point
Wireframes - Lowfi to Highfi
Sketching out what major scenes would a car buyer goes through and visualize the context of each touch point
Solution
The Auto Agent Centralized System
Auto Agent is an easy streamlined system that helps you effortlessly browse, select, and purchase your dream car.
Auto Agent Website
The Auto Agent website is a consolidated database of all available cars to purchase. Car buyers can research and purchase their perfect car in one place. The database allows the showrooms in their network to instantly communicate with each other about their available inventory.
Click image to enlarge
Showrooms
The centralized system will turn dealerships into showrooms. The showrooms will be a low-pressure informative space for car buyers to learn more about the cars they are interested in and also a space for them to easily purchase their cars. In the showroom, a car buyer can find many features that could help them in their buying process. 
Consultants
Consultants would be stationed around the showroom to help answer questions and assist car buyers in the buying process. They are trained to be extremely knowledgeable about the cars being sold and understand the car buyer’s needs and wants. Private consultation rooms are available to consultants to use in the showroom.
Car Scanner
The car scanner is a tool used by the showroom to gather data on the used cars they acquire. With the car scanner, technicians could instantly scan the car and generate the car’s history at once. This will allow the used cars to be quickly uploaded to the website, while maintaining accurate information on the car.
Click image to enlarge
Car Buyer Flow
The car buyer flow details out the new process of buying a car within this system. The flow shows the different paths a car buyer could take to purchase a car. They could either buy their car online or in-person at the showroom. By using the Auto Agent Centralized System, car buyers now have a streamlined process, compared to the old process, which required several touch points with many different people and departments.
Click image to enlarge
Dealership & Consultant Flow
The showroom flow shows the improved backend process of listing and selling the car. Through the showroom, it reduces redundant back and forth between departments and people. The process becomes more linear, reducing the amount of time and effort needed to market and sell a car.

The consultant flow details out the responsibilities of the consultant. Rather than trying to sell a car to the buyer, the consultants main objective is to assist and inform buyers. They are readily available to assist any car buyers walking around the showroom.
Auto Agent Centralized System
By implementing the new system, the entire car buying process will be simplified and easier to navigate for both the car buyers and sellers.
Results
After multiple rounds of questioning internally, it was time to test out just how much can Auto Agent help a car buyer?

Usability Testing: High Fidelity Edition
The team set out to reach out again to the interviewees from the research with the completed concept to see “if they had that option prior to their car buying experience, would it have helped them?”
Goals
1. Effectiveness of the streamlined aspect of the flow between the website to showroom option (Would the concepts play hand in hand to help make the buying experience better?) 

2. Observing reactions towards any parts of the concepts the interviewee previously identified as a major pain point within their journey (Were we able to address what they called out prior?) 
Moderation & Tasks
Share with interviewee brief progress of the project 
  1. Concept
  2. User Flows
  3. Showing Service Advertisements
  4. Quick walk through of Minecraft Showroom
  5. Show User storyboards
  6. Run through the High fidelity wireframes 
“I’m really interested in the centralized system”Key Results
  • Interviewees were very interested in the centralized system, they thought that it would have helped them in their car buying journey
  • Overall they liked the website’s design and features, some additional features were suggested such as, adding other search parameters (MPG, features, year, make), adding insurance policy to the documents section on the profile page, and adding a virtual garage feature
  • From the quick overview of the showroom, they thought the technology in the showroom was very appealing
  • In summary, the interviewees would use the centralized system if it’s available in the future and thought Auto Agent would’ve helped alleviate their major stress points in the car buying process. 
Usability Testing: Showroom Edition
“I felt very comfortable in the showroom”User 1
Moderation
1. Explain thoroughly the task 
2. Brief explanation of concept and expected environment
3. Recognition available to answer questions 
Users
1. First time car buyers
Task
1. Think aloud testing
2. Subtext exercise role played consultant and customer
Key Results:
  • Futuristic tech (ie. holograms) in showrooms acts as an educational device and also as an attraction
  • Self service kiosks are efficient for first time and experienced car buyers, especially supplemented with a customer focused consultant
  • Having a consultant instead of a sales rep makes the showroom friendlier and inviting
  • Showroom concept enables unsure buyers to be more confident and educated in their decisions
  • Participants responded strongly positive on System Usability Scale and the Digital Customer Experience Pyramid
  • In summary, we received positive feedback from out usability tests, validating our concept with users